Event transportation built from the run of show
We map airports, hotels, venues, access restrictions, guest profiles and critical timings before allocating sedans, vans, minibuses, coaches and luggage vehicles.
Every guest. Every vehicle. One plan.
Horizon designs and operates event transportation programmes in Italy for VIP guests, delegates and staff. One coordinated plan connects airport arrivals, hotels and venues with chauffeur cars, vans, minibuses and coaches.
PLAN YOUR SERVICE ↗Onsite control for live changes
Dispatchers and lead coordinators can manage chauffeur positions, passenger loading, signage, manifest changes and communication with the event team.
A partner for international agencies
Horizon supports event agencies, DMCs, corporate planners, fashion teams, sporting events and private clients requiring one accountable Italian ground partner.
Prepare an event transport brief that can be priced
Start with a dated movement table: origin, destination, ready time, required arrival time, passenger count, bags and vehicle preference. Separate airport arrivals, hotel shuttles, VIP movements and staff transport. Add venue loading instructions and the contact authorised to approve changes. This lets the proposal distinguish vehicle services, dispatch support, permits, parking and other inclusions instead of hiding them inside an unexplained fleet total.
Control changes without losing the latest plan
Use one approved manifest version and a named operational lead. Record which passengers and drivers are affected when a flight, hotel or departure time changes. For group loading, agree who confirms the vehicle is ready, who checks the passenger group and who releases it. These are planning considerations for the programme; staffing, standby resources and service hours are agreed in the written scope.
FREQUENTLY ASKEDClear answers.
Clear answers.
Confident planning.
How many vehicles can Horizon coordinate?+
Fleet size is designed around passenger peaks, routes, venue access and contingency requirements.
Can you provide branded signage and dispatch staff?+
Yes, signage, greeters and onsite transport coordinators can be included in the operating plan.
What do you need to quote an event?+
Dates, venues, hotels, airports, passenger numbers, luggage, schedules and any initial manifest or rooming list.
Can you separate VIP cars from delegate and staff shuttles?+
Yes. Principal cars, delegate shuttles, staff movements and luggage vehicles can be planned separately within one programme. Share passenger groups, pickup locations and fixed arrival times so the proposal defines the appropriate vehicles, service hours and coordination.
Can an overseas event agency request a transport plan?+
Yes. Send the event dates, airport arrivals, hotels, venue addresses, passenger numbers and draft schedule. Horizon prepares a written ground transportation proposal covering the agreed vehicle services and any requested onsite support.
Italy is ready.
So are we.
Send your itinerary to our English-speaking operations team.
info@horizoninternationalgroup.com ↗